Email Etiquette

Email Etiquette: Best Practices for Professional Communication

1. Use a Clear Subject Line

   • Summarize the purpose of your email in a few words.
   • Example: "Meeting Rescheduled to 3 PM – Please Confirm"

2. Start with a Proper Greeting

   • Use "Dear [Name]" or "Hello [Name]" in formal emails.
   • Avoid generic greetings like "Hey" or "Hi there" in professional settings.

3. Keep Your Tone Professional

   • Be polite and respectful.
   • Avoid using slang, emojis, or all caps (which may seem like shouting).

4. Be Concise and to the Point

   • Keep emails brief and structured.
   • Use bullet points or short paragraphs for clarity.

5. Use Proper Grammar and Spelling

   • Proofread before sending.
   • Use tools like Grammarly or spell check to avoid errors.

6. Avoid Replying to All (Unless Necessary)

   • Only include recipients who need to be in the loop.
   • Unnecessary replies can clutter inboxes.

7. Be Mindful of Attachments

   • Mention attached files in the email body.
   • Ensure the correct file is attached before hitting send.

8. Use a Professional Email Signature

   • Include your name, job title, company, and contact details.

9. Respond in a Timely Manner

   • Reply within 24 hours, even if it’s just to acknowledge receipt.

10. End with a Polite Closing

• Example:
  Best regards,
  [Your Name]

Would you like a printable guide or a visual infographic on this? 😊